Statement of Confinement
The Philocalist is committed to protecting your privacy and any personal information we collect. The Philocalist complies with the Privacy Act 1988 (Cth). This policy explains how we may collect, use, disclose and otherwise handle personal and sensitive information.
The Philocalist is committed to safeguarding personal privacy. It recognises that individuals have a right to control how their personal information is collected and used. Providing personal information is an act of trust and it is taken seriously. Unless given consent to do otherwise, The Philocalist will only collect and use personal information as set out below.
Collecting Personal Information
The Philocalist will not collect or monitor any personal information about an individual without their consent. The only personal information collected is what is provided voluntarily by a client or prospective client.
We collect personal information primarily to enable us to provide clients with our services. The Philocalist may also use the information for marketing to you or for any other purpose permitted under the Privacy Act 1988 (Cth).
You don’t need to identify yourself when you deal with us (e.g. to find out more about treatments or products) however in certain situations we will only deal with individuals who have identified themselves to us.
When a treatment or product is purchased personal information will be requested in order to provide the requested treatment or product, provide updated information, and advise of other The Philocalist treatments and products, which may be of interest. You are not obligated to provide personal information however failure to do so may result in The Philocalist being unable to provide services or products to you.
Personal information is collected directly from clients or potential future clients when they personally complete and submit a client card and consent form to become a client of The Philocalist. This can be done in person at the clinic.
Collecting Sensitive Information
Use of Tracking Technologies
The Philocalist uses tracking technologies such as cookies or web beacons to make use of the website and services as convenient as possible. Cookies are pieces of information that a web site transfers to a computer’s hard disk for record keeping purposes. Web Beacon is a technical method that sends information related to the access to websites, when you browse websites, open or preview an HTML-formatted email. Most web browsers are set to accept tracking technologies such as cookies or web beacons. These tracking technologies do not themselves personally identify users, although they do identify a user’s browser. These tracking technologies allow The Philocalist to monitor the The Philocalist web site, and to record how many people are using the different parts of the site. It is possible to set the browser to refuse tracking technologies such as cookies or web beacons, however, this may limit the services provided by The Philocalist web site.
Using and Disclosing Your Personal Information
Personal Information will be used for the following primary purpose:
- To fulfil obligations pursuant to a client’s request for, and The Philocalist agreement to provide, services, products and/or any other agreement between him/her and The Philocalist;
- To render services to the client;
- To provide information about products, services and/or special offers;
- To obtain opinions or comments about products and/or services from members;
- To record statistical data for marketing analysis from clients.
The Philocalist may employ other companies or service providers to assist us in providing our services, including (but not limited to) marketing, market research, mail-house services, hosting and product development services, analysis of client lists and/ or consulting services. These third parties may have access to personal information that is needed to perform their specific function. They cannot use that information for other purposes.
The Philocalist recognise the trust with which individuals provide personal information, and such information will not be used or disclosed for any other purposes without consent, except in exceptional cases when disclosure may be required by law or is necessary to protect the rights or property of The Philocalist , The Philocalist company, or any member of the public, or to lessen a serious threat to a person’s health or safety.
Contact by The Philocalist
The Philocalist does not send advertising information without obtaining prior consent. If an individual receives communications from The Philocalist which they do not wish to receive, they may remove their name from the marketing database by contacting The Philocalist via the contact page on the website.
Individuals’ Right of Access
Individuals have the right to review personal and/or sensitive Information that may be recorded on the The Philocalist database. Information may be reviewed by submitting a written request for such access to the clinic.
A request may be made to delete or amend personal and/or sensitive information, and all reasonable steps to delete the information will be made, except where it is required for legal reasons, which includes but is not limited to the proper maintenance of medical and health records. Deletion or amendment of information may result in The Philocalist being unable to sell products directly and/or provide certain services including after sales services.
Storage and Security of Personal and or Sensitive Information
The Philocalist takes all reasonable steps to keep secure personal information recorded and to keep this information accurate and up to date. The personal information is stored in locked areas if in hardcopy format and paperless on a code protected device. The Philocalist only permits authorised personnel to access your information and information will only be disclosed to third parties where they have the appropriate authority. We destroy or de-identify personal information we no longer need or we are no longer required by law to keep, wherever possible.
The Philocalist and Links to Other Websites
The Philocalist provides links to websites outside of the The Philocalist site. These linked sites are not under the control of The Philocalist and The Philocalist is not responsible for the conduct of companies linked to the The Philocalist website, or for the performance or otherwise of any content and/or software contained in such external websites.
Problems Queries or Complaints
If you are not satisfied with the result of your complaint to us, you can refer your complaint to:
Office of the Australian Information Commissioner
Phone: 1300 363 992
Post: GPO Box 5218, Sydney NSW 2001
Online Form: www.oaic.gov.au (Privacy Complaint Form).